Review the AI Forward Focus

Step 1: Prior to your meetings click on the ‘notes’ tab from your home screen.

 Step 2

• Select the pupil that you would like to review the Forward Focus for

Step 3: 

• You will see the pupils’ Forward Focus appear in the orange box.

You will find useful information about the Forward Focus and how it will be used depending on how your admin has set up the meeting schedule by clicking the ‘i’ button.

Step 4:

• There is a character limit to the Forward Focus but you can edit it in 2 ways:

1. Manually typing over the top of the prompt
2. Selecting the AI Assistant button and asking the AI agent to rework aspects of the Forward Focus

Step 5: 

• If you select the ‘AI Assistant’ a pop-up will appear which looks like this:

• Where it says ‘type here’ you can provide prompts to help create a more personalised, specific summary.

Top Tip: As with all AI, the more specific your prompt, the better the outcome. So be as specific as you can- you can even ask the AI agent to include references to research or websites that would be helpful for a pupil or their parents following the parent-teacher meetings.

Step 6:

• If you ask the AI agent to reword something it will create a new summary based on your prompt and you will be asked whether you would like to ‘discard changes,’ ‘see original’ or ‘save this version.’

• Once you are happy with your Forward Focus you select ‘Mark as Parent-Ready’ to indicate that you are happy for it to be sent to the parent/guardian following the meetings.

NB. Teachers will only see the ‘parent ready’ button if the admin has enabled parents to see the Forward Focus following the meetings. If you cannot see this button then it will not be sent to parents. The Forward Focus also won’t be sent unless it has been reviewed by the teacher and marked as parent-ready.

You have now learned how to review and edit the AI Forward Focus prior to any upcoming meetings.