Editing Your Availability

Note: It is important to spend a few minutes of your time to ensure your availability accurately represents your working pattern.

If you do not set your availability, parents will be able to book any slot that the administrator set up in the default template. This may include days that you do not work.

Class Teachers, follow these instructions for editing your availability, for your class schedule:

Video Guide

Text Guide

Step 1

• From the Equipple ‘Home Screen’, you want to click the tab at the top bar which says ‘Schedule’.
   

Step 2

• You’ll be taken to the ‘Schedule Details’ page. From here, click the drop-down menu and select the Parent/Teacher meeting schedule you are preparing for. Double check your class is in the next tab.

Step 3

• Next, click ‘Schedule Overview’. 

Step 4

• You should now see a daily calendar with a template schedule your Admin/Senior Leadership has decided upon for the entire school. However, this calendar is just for you and your class to edit and personalise. 
• To remove a meeting slot, let’s say you wanted to have a comfort break. Click on a time slot to highlight it. Scroll up to the ‘Select Meeting Format’ bar. You want to make sure that each tick box is blank. Then select ‘Apply’.

Step 5

• The schedule will reload and take out those slots for you. 
• To add a meeting slot, let’s say you wanted to make yourself available for an early meeting before school starts. Click on a time slot to highlight it. Scroll up to the ‘Select Meeting Format’ bar. You now want to tick each box which will make you available for the new, selected slots. 
• Click ‘Apply’. 

Step 6

• The schedule will reload and those extra early morning slots will be added for you. Scroll up to check.
• If your school offers phone call meetings with parents and you wanted to dedicate some meeting slots just for phone calls, click on the specific time slots first. Scroll up to the ‘Select Meeting Format’ bar again. You now want to tick the ‘Available’ box and then deselect the ‘In-Person’ box. Ensure the 'Phone' box is ticked.
• Click ‘Apply’.
• The schedule will reload and change those meeting slots which will now only be available for parents to book a phone call meeting. Check those slots have only the 'Phone' icon.  

Step 7

• If you want to add entire days of meetings, click the ‘Add/Remove Dates’ button. 

Step 8

• You’ll be taken to a monthly overview calendar. The days highlighted in green are the days already matching your current schedule. 
• You can select a new date to conduct meetings, however it must be within one week before/after the current schedule. 
• Click on an extra day you would like to schedule meetings for and it will be highlighted in green. 
• Click 'Next'.

The schedule will reload and add that extra day for you to include extra slots. However, this day will be blank and have no available slots. It is important you add slots for this day for it to be made available for bookings. Please repeat ‘Step 5’ to add slots for this new day on your schedule.

Step 9

• If you want to remove entire days of meetings, click the ‘Add/Remove Dates’ button again.

Step 10

• You’ll be taken to a monthly overview calendar again. Click on the day highlighted in green which you want to remove from your availability.
• When removing a day from your calendar, you will be asked to confirm that you want to remove your availability. Click ‘Delete’.  

• That date on the monthly overview calendar will now be white. Check your overview of the calendar then click the ‘Next’ button. 

  
  

Step 11

• You will now return to your schedule overview with that date completely removed from your schedule.
• Double check your entire schedule to make sure you’re happy with it and click the ‘Mark as Complete’ button in the bottom right corner. 

• You’ll receive a notification stating how many days you have to prepare for your meetings and the final date in which you can still make changes until, at which point, the invitations will be locked. Click ‘Finish’.

Congratulations, you have successfully edited your availability.